Privacy Policy

The Short Version

Chaplain Gym is developed and operated by Cooper Interactive Group, Inc., a California C-Corporation. Your trainer uses Chaplain Gym to keep track of your workouts and progress. Your data is not sold, shared with third parties, or used for advertising. It stays between you and your trainer.

What We Collect

Chaplain Gym stores the following information that you or your trainer provide:

• Account info: Name, email address, phone number, date of birth (if provided by your trainer)
• Body metrics: Weight, body fat percentage, measurements (if recorded by your trainer)
• Workout data: Exercises performed, sets, reps, weights, session duration, calorie estimates
• Scheduling: Appointment dates, times, and locations
• Notes: Session notes, goals, and any notes your trainer records about your training
• Apple Health data (optional): If you explicitly grant permission, we read heart rate, active calories, and Apple Watch workout sessions for the period of your training window only. This data is attached to the matching Chaplain Gym session. We do not write back to Apple Health, and we never read any other category (steps, sleep, body measurements from the Health app, nutrition, medical identifiers, or anything else). You can revoke access anytime in iPhone Settings → Privacy & Security → Health → Chaplain Gym.

How We Use Your Data

Your data is used exclusively for:

• Tracking your workout progress over time
• Scheduling and managing training appointments
• Generating progress reports for you and your trainer
• Sending appointment reminders (if SMS notifications are enabled)

That's it. No marketing, no analytics profiling, no selling to third parties.

Who Can See Your Data

• Your trainer: Has full access to your workout logs, metrics, appointments, and progress reports. This is necessary for them to do their job.
• You: Can see your own data through the client view.
• No one else: Other clients cannot see your data. Your information is isolated to your trainer's account.

Where Your Data Is Stored

Your data is stored securely on Supabase (database hosting) and the app is hosted on Vercel. Both services use encryption in transit (HTTPS) and at rest. Your data is stored in the United States.

Apple Health & HealthKit

Chaplain Gym integrates with Apple HealthKit to pull heart rate and active-calorie data from Apple Watch workouts you choose to record. Read access is opt-in — you are asked once on the Profile screen and can decline or revoke at any time. We request read-only permissions for three data types: Workouts, Heart Rate, and Active Energy Burned. No other health data is accessed and nothing is ever written back to Apple Health.

Data obtained from HealthKit is stored only alongside the specific Chaplain Gym session it relates to, is never used for advertising or shared with third parties, and never leaves Supabase (our US-based database provider). Per Apple's HealthKit policy, we do not use this data for any purpose other than fitness tracking in the app, and we do not share it with any third party (including Cooper Interactive Group affiliates) for advertising, marketing, or similar services.

Notifications

Chaplain Gym sends appointment confirmation and reminder notifications directly on your device. These are scheduled locally on your phone when your trainer creates an appointment, so no external messaging service ever sees your notification content or phone number. You can turn these off any time in iPhone Settings by toggling notifications for Chaplain Gym.

Data Retention

Active client data is kept for the duration of your training relationship plus 12 months after your last session, so your trainer can reference historical progress if you return. After 12 months of inactivity, data is eligible for deletion on request.

When you delete your account (Profile → Delete My Account, or by asking your trainer), your data is removed from live systems immediately. Encrypted database backups retain the data for up to 30 days before they roll off, after which all copies are permanently destroyed.

Your Rights

You have the right to:

• Access all data stored about you
• Correct inaccurate data
• Delete your account and all associated data
• Portability — request a copy of your data in a machine-readable format (CSV or JSON)
• Opt out of SMS notifications at any time
• Know the categories of personal information we collect, the sources we collect it from, and the purposes for which it's used (CCPA)

California residents: we do not sell your personal information or share it for cross-context behavioral advertising. To exercise any of the rights above, use the in-app Delete My Account action or contact your trainer directly. Requests are processed within 30 days.

Cookies

Chaplain Gym uses essential cookies only, for keeping you logged in. We do not use tracking cookies, analytics cookies, or advertising cookies.

Children

Chaplain Gym is not intended for use by anyone under the age of 16. Minors may only use the app with the consent and supervision of a parent or guardian who is present during training sessions.

Changes to This Policy

If we update this privacy policy, the changes will be posted here with an updated date. Continued use of the app after changes are posted constitutes acceptance.

Contact

For any privacy-related questions or data requests, contact Cooper Interactive Group, Inc. at cooperinteractive.com or reach out to your trainer directly.